Education Administrative Assistant – Full Time

Are you passionate First Nations, Inuit or Métis person who loves to work with people, is a strong team player, has strong coordination skills and likes to create community events that promote individual and family wellness through cultural connections? If so, this opportunity may be for you!

Wabano is seeking positive, community minded team members who are energized by challenge and motivated to serve our community.

The Wabano Centre for Aboriginal Health is an award-winning Health Access Centre that provides holistic health services to First Nation, Inuit and Métis people living in Ottawa – one of the fastest growing and diverse urban Indigenous communities in Canada.

Wabano is a fast-paced, client-oriented organization that models the Indigenous values of balance, respect and community interdependence. Wabano is proud to be accredited through the Canadian Centre for Accreditation, a third-party review based on accepted organizational practices that promote ongoing quality improvement and responsive, effective community services.

Purpose of Position

Reporting to the Director of Quality Assurance, Education and Training, the Education Administrative Assistant will provide administration support to the Education, Culture and Training team. The position will also be instrumental in taking care of the logistics for the cultural trainings as well as other education related events.

Responsibilities

• Book and coordinate meetings, developing meeting materials packages, sending reminders to participants about the meeting and setting up/cleaning up the meeting space;
• Assist with all aspects of event coordination including booking speakers, arranging travel, payments and event set up and clean up;
• Assist with all aspects of training coordination, including responding to emails, coordination training materials and packages, training set up and clean up;
• Assist the team with the preparation of financial invoices, cheque requisitions and purchase authorizations;
• Assist the culture team with ordering of supplies, researching supply sources and maintaining a culture supply inventory;
• Record team meetings in meeting minutes, which includes highlighting actions and deliverables, timelines and completed actions.
• Collect monthly data and input data into appropriate database as directed;
• Generate monthly statistical reports;
• Prepare program flyers and other communication tools;
• Create templates and other administrative tools,
• Work collaboratively with Wabano programs and teams to support Wabano activities on an ongoing basis; and
• Other administrative tasks as required.

Specifications

Preference will be given to candidates of First Nations, Inuit and Métis descent (please self-identify).

The position will remain open until filled.

Please submit a cover letter and resume to jobs@wabano.com.We thank all those who apply. Only those selected for further consideration will be contacted. Wabano is committed to providing employment accommodation in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. If contacted for an employment opportunity or interviewing, please advise if you require accommodation.