Administrative Assistant

Summary:

Gignul Non-Profit Housing Corporation is a non-profit housing organization which provides subsidized housing to the Aboriginal Community within the Ottawa area. Reporting to the Executive Director the incumbent duties and responsibilities are as follows:

Financial

• To receive monthly rent payments; issue receipts and enter into the automated  rental registry;
  
  
• To log all receivables into databases and preparing the check voucher for the Finance Officer

 Tenant Relations

• Accepting applications, ensuring all relevant information from the applicant such as income verification, proof of native ancestry, and credit reference information is provided and follow up with the applicant.

 Maintenance

• Maintaining a database record of all maintenance requests from tenants under the direction of the Maintenance Supervisor.
  
  
• Handling all emergency maintenance calls, recording relevant information and assessing the urgency of the request; contacting outside contractors to arrange for emergency repairs.

Executive Director

• Maintaining files in an up-to-date manner, preparing letters and notices and information packages for Board and Committee meetings.
  
  
• Maintaining office supplies, acting as liaison between staff with respect to an automated telephone system, general office duties.

Qualifications and Skills:

• Must be familiar with Gignul’s goals and objectives
  
  
• At least two years experience in an office environment including knowledge of filing systems and office procedures.
  
  
• Working knowledge and excellent computer skills
  
  
• Good interpersonal communication skills and ability to work under pressure, meet datelines and minimum supervision
  
  
• To undertake other assignments such as the monthly newsletter
  
  
• Aboriginal Ancestry is an asset