Oct 24, 2022

Administrative Assistant

  • Gignul Non-Profit Housing Corporation
  • 396 MacLaren Street Ottawa, ON K2P 0M8
  • $35,500 - $39,500 yearly
Full time Admin-Clerical Entry Level Housing

Job Description


Gignul Non-Profit Housing Corporation is a non-profit housing organization which provides subsidized housing to the Aboriginal Community within the Ottawa area. Reporting to the Executive Director the incumbent duties and responsibilities are as follows:


  • To receive monthly rent payments; issue receipts and enter into the automated  rental registry;

  • To log all receivables into databases and preparing the check voucher for the Finance Officer


 Tenant Relations

  • Accepting applications, ensuring all relevant information from the applicant such as income verification, proof of native ancestry, and credit reference information is provided and follow up with the applicant.


  • Maintaining a database record of all maintenance requests from tenants under the direction of the Maintenance Supervisor.

  • Handling all emergency maintenance calls, recording relevant information and assessing the urgency of the request; contacting outside contractors to arrange for emergency repairs.

Executive Director

  • Maintaining files in an up-to-date manner, preparing letters and notices and information packages for Board and Committee meetings.

  • Maintaining office supplies, acting as liaison between staff with respect to an automated telephone system, general office duties.

Qualifications and Skills:

  • Must be familiar with Gignul’s goals and objectives

  • At least two years experience in an office environment including knowledge of filing systems and office procedures.

  • Working knowledge and excellent computer skills

  • Good interpersonal communication skills and ability to work under pressure, meet datelines and minimum supervision

  • To undertake other assignments such as the monthly newsletter

  • Aboriginal Ancestry is an asset