Administrative Assistant – Full Time
- Inuuqatigiit Centre for Inuit Children, Youth and Families
Job Description
Inuuqatigiit Centre for Inuit Children, Youth and Families is a multi service non- profit organization serving Inuit children, youth, and their families. We are dedicated to providing cultural, educational, and support services in a caring, respectful, and collaborative environment that fosters strong and proud Inuit children and families.
Position Summary
This is a blended role, providing supports to the Executive Director as well as the Finance and Human Resources departments. This position performs administrative tasks that support efficient and effective systems across the organization, including purchasing, bookkeeping, HR documentation and communications and site maintenance. This is an on- site position, working from the office 5 days per week.
Hours
37.5 hours- Monday to Friday, with occasional evening and weekend hours required
Key Duties and Responsibilities
- Maintain established administrative systems and support to the Executive Director, HR and Finance operations teams
- Provide support to the Executive Director with regards to logistical requirements for Board meetings and special events, all correspondence, internal and external communications, scheduling meetings, maintaining calendars
- Processing invoices related to program expenses
- Prepare, report and make deposits at the bank
- Assist management and finance team in cheque requisitions and approval process
- Participate in recruitment tasks including but not limited to organizing interviews, participating in interview panels, intake of new employees
- Maintain HR files in conjunction with the HR Administrator
- Assist with organizing the employee training schedule and tracking of completion
- Provide support at meetings, including taking minutes
- Support Program Managers and Coordinators with assigned administrative tasks
- Manage office supplies inventory and ordering
- Other HR, finance and general administrative duties as assigned
Working Relationships
- Develop and maintain positive and professional relationships with the management team, co-workers and the children, and families supported by the organization
Working Conditions
- Work regular and consistent weekly hours of work
- Physical ability to access three-story building
- Demonstrate stress management and energy in interacting with children and parents
- Ensure personal safety precautions are observed at all times
Qualifications and Requirements
- Experience working with Inuit or Indigenous communities preferred
- Secondary School Diploma required, or equivalent
- Formal training and/or education in office administration is preferred
- A minimum of two years experience working in an office environment supporting HR and/or Finance teams
- Strong Microsoft Office skills essential
- Vulnerable Sector Check required
- Medical certification of good health and record of up-to-date immunizations • TB Test, if applicable; COVID-19 vaccine (Dose 1 &2, Booster)
- First Aid/CPR Certification (or willingness to become certified).
Knowledge and Skills
- Inuit descent preferred
- Inuktitut is a strong asset
- Ability to communicate effectively orally and in writing
- Ability to work in a collaborative staff team environment
- Ability to function effectively in a high stress, high noise environment • Good computer skills
- Highly organized, efficient, and accurate and able to take initiative
Please apply with a cover letter and up-to-date resume by to: Human Resources Department, at jobs@inuuqatigiit.ca
Note that accommodations are available for applicants with disabilities throughout the recruitment process. If you require specific accommodations, please contact the HR Department through the contact information provided above, so that we can make suitable arrangements with you.
When two equally qualified candidates are considered for the same position, preference will be given to the candidate of Inuit descent.
We thank all who apply for this position. Only those applicants selected for an interview will be contacted.
Inuuqatigiit Centre supports Inuit children and youth in Ottawa, to be strong, healthy and proud community members with knowledge of their culture, connection to the local Inuit community, equitable access to services and supported by their families. We do this through culturally strength-based programs and individualized services for the children, youth and their families that improve their ability to live a good life. All of our programs and advocacy work are rooted in the components of head start and guided by the Inuit Qaujimajatuqangit principles.
We are committed to building strength and resiliency within families and within the Inuit community. We believe that families who are healthy and strong are able to raise healthy and strong children.
Tapping into the strengths of families from a place of resiliency and capability is a philosophy that permeates all of Inuuqatigiit programs. The staff of the Inuuqatigiit Centre for Inuit Children, Youth and Families supports the belief that it is a parent’s right and responsibility to be involved in all aspects of the planning, development, implementation and evaluation of their child’s programming.
The philosophy of the Inuuqatigiit is holistic, child-centred and community driven. We recognize that serving a child means serving a family. On a daily basis, we provide a multitude of family support services that includes but is not limited to one on one support, court accompaniment, Children’s Aid Society access visits, individual advocacy and referrals. Our approach is to support a family on their journey to physical, spiritual and emotional well-being by providing a caring, supportive and culturally based hub of services that meets their individual needs.